Student Activites
Warehouse/Combs Student Center
Policies & Procedures

I. Categories of Use 

1. General:  General use involves utilization of common areas during regular hours of operation that does not interfere with others wishing to use the facility.  General use includes such activities as: eating at the Grille, playing games, watching television, relaxing/studying in lounge areas etc. 
   
2. Standard Event: Standard Events involve use of a portion of the facility that is exclusive to a specific group.  Such events may require special set-up needs.  For example, a club reserves the conference room for a meeting or an organization hosts a speaker on the first floor.  Standard Events should not prohibit other authorized patrons from General use or Standard Event use in other areas.
   
3. Closed Event:  Closed Events prevent any other General or Standard Event use in the Combs Center.  For example, an organization requests that the entire facility be made available for an invitation only dance. 

Closed Events are discouraged.  However, in exceptional circumstances the Student Life Office may approve such activities.  All groups are encouraged to develop methods of holding events that do no prohibit use of the facility by other patrons. 

II. Persons/ Groups Authorized to Use Facility 

1. Currently enrolled students and currently employed faculty and staff are permitted to use the Combs facilities.  Usually, such persons will be permitted to bring a reasonable number of guests, who may also enjoy General use of the facility. Also, alumni, prospective students, friends or guests of the College, and other persons who have some relationship with the Centre College community will ordinarily be permitted to use the Combs Center for General use. 
   
2. The Combs staff and/or the Student Life Office may exercise discretion in restricting use of the facility by individuals or groups as circumstances dictate. 
   
3. Registered student groups and Centre College offices/departments are permitted to reserve and use facilities of the Combs Center for General, Standard Event, or, in uncommon circumstances, Closed Event use.   Such events MUST be related to the activities or purposes of the organization or office that reserved the facility. 
   
4. Persons or groups external to Centre College – those that are not a registered student organization or representing an office/department of the College - may not schedule events at the Combs Center.  Rare exceptions will be determined by the College. 

III. Facility Reservations 

1. Student Groups that wish to hold a Standard or Closed Event in the Combs Center should complete the on-line “Facilities Request Form” and submit it to the Director of Student Activities.  The “Facilities Request Form” should be submitted at least three weeks prior to the event.  This is particularly important if a group requests special equipment or a particular set-up.
   
2. An email confirmation of the “Facilities Request Form” indicates to the group that reserved the facility that it is available and should be configured in the manner requested.  Without such written documentation, persons or groups should not assume that they have the prerogative to exclusively use any portion of the Combs facility.
    
3. In rare circumstances, the Director of Student Activities may require an individual or group to cancel, reschedule or postpone a planned use of the facility. 

IV. General Regulations 

1. Alcoholic beverages are prohibited except by special approval for certain events. 
   
2. Smoking is permitted in designated areas only. 
   
3. Equipment such as special lighting, televisions, sound system etc. should ONLY be operated by or under the supervision of the Combs Student Assistant on duty.   Persons or groups that disregard this policy will be held responsible for any equipment damage that may occur. 
   
4. Equipment or items checked out from the Hut such as sign paints, keys or recreation equipment should be signed-out on the appropriate registry and returned promptly after use.  The user accepts responsibility for lost or damaged items he or she has checked-out. 

V. Regulations Pertaining to Events 

1. Groups may be asked to have their advisor present at an event and/or asked to hire at their own expense (a) campus public safety officer(s), physical plant employee(s) or any other personnel deemed necessary by the Student Life Office. 
   
2. If the Combs Center is approved for use before or after normal operating hours, the group which is hosting an event will ordinarily be required to hire at their own expense a Combs Center Student Assistant to staff the facility. 
   
3. Any damage to the facility or equipment that results from anything other than normal wear and tear must be reported within 24 hours of the event.  The cost of repair or replacement must be assumed by the sponsoring organization or individual. 
   
4. The sponsor is responsible for general clean-up after each event.  Debris should be picked up; furniture should be restored to its original configuration; and any decorations, publicity etc. should be removed. 
   
5. The Combs Staff and/or the Student Life Office staff reserve the right to prohibit any signs, decorations etc. that are deemed unsuitable or inappropriate. 
   
6. Smoke or fog machines are prohibited. 
   
7. On any occasion where the sponsor of an event intends to permit the possession or consumption of alcoholic beverages, they must specifically indicate this on the “Facilities Request Form.” A sponsor must receive advance approval from the Student Life Office in order to permit alcohol at any event.  Such approval will ordinarily be accompanied by specific instructions, which must be heeded, about the management of the event. 
   
8. All facilities users must be aware of and abide by state and local laws and Centre College policies and regulations. 

VI. Posting Policy

1. Generally, flyers, signs etc. should be posted on the designated Combs Center
   bulletin board. 
   
2. Approval to post a sign anywhere else in the facility must be obtained in advance by the Combs Staff.