INSTRUCTIONS FOR STUDENTS ASKING ME FOR LETTERS OF EVALUATION
If you are going to ask me for a letter of evaluation (I will not
necessarily recommend you) for medical school, graduate school, summer
programs, scholarships, study abroad or anything else that will require
written comments please do the following for me:
- Think about what kind of an evaluation you will be getting
from me. How well did you do in my class? How well do I know you
outside of class? Am I aware of your career goals? In short, am I the
best person you can get to evaluate you?
- Indicate the deadline clearly.
you are applying to multiple programs, for instance multiple REU's for
the summer, please send me an email (or document attached to an email)
which has ALL of the places to which you are applying. You can update
and re-send this document periodically, but I do not want to have to
hunt through my email inbox finding all of your requests since I will
certainly miss one.
- Sometimes there are forms which you have to fill out which ask for my information (do this for me!):
- Name = Joe Workman
- Title = Professor of Chemistry
- Address = 600 W. Walnut St., Danville, KY 40422
- Phone = 859-238-5415
- Email = firstname.lastname@example.org
sure that you fill out the confidentiality agreement (I recommend that
you waive your right of access) and sign any forms so that I don't have
to track you down later to do it.
- Send me a current resume or list of activities that are pertinent to the program or school for which I am evaluating you.
- Send me any essays you are writing for the program or school so that I can better understand your motivations.
sure that anything you send me about yourself has your name in the file
name. Do not send me a file that's called RESUME or SUMMER PROGRAMS
because I won't know whom they belong to once I save them on my
- I usually need at least two weeks lead time to
write a new letter for someone. If I have already written a letter for
you, it is very easy to do another one unless the two programs are
completely unrelated (like study abroad and summer REU). It is your
responsibility to check with the programs to make sure that they have
gotten my letter.
- If the letter needs to be sent via snail
mail, please provide me with an envelope with the printed (by computer
is best) address. Do NOT provide stamps! I can give you college
envelopes to print the address on since that looks better.
Here's an example of what I want if you need letters for multiple
programs. The student who constructed this was organizing things for
himself as well as for me. Note how he indicated that forms were
required for the letter for one program and another had an email which
indicated how to submit the letter via an online form.
University of Washington in St. Louis
Two letters with forms and official transcript due January 31 (Dr. Workman and Dr. Sliva)
Campus Box 8226
660 S. Euclid Avenue
St. Louis , Missouri 63110
Clarian – Indianapolis
Two letters (online form email contact), official transcript due Feb 15 (Dr. Workman and Dr. McAllister)
Summer Student Research Program
Methodist Research Institute
Clarian Health Partners
1701 N. Senate Blvd.
Indianapolis IN, 46202
$4600, May 22 – Aug 11